Wheeler Hall Building Emergency Plan Form Agreement

Wheeler Hall Online Building Emergency Plan and Injury and Illness Prevention Program

The Wheeler Hall Building Emergency Plan (BEP) and the Injury and Illness Prevention Program Documents are stated below. Please read these documents or download them and read them. Clicking on the I Agree buttom verifies that you have read these documents and that you will agree to abide by the rules and regulations as set forth by the University of California.

Please read the following BEP and IIPP documents:

IIPP Form

University of California, Berkeley
Injury and Illness Prevention Program

Effective Date:  November 1, 2007

Department Name:  English

Department Head:  Ian Duncan				
Professor and Chair

Department Safety Coordinator: 
Name: Mary Melinn
Phone Number: 642-2770
					
Computer Workstation Evaluator: 
Name: Mary Melinn
Phone Number: 642-2770
										
					
Safety Related Items:

320 Wheeler Hall
	Location of other safety related items 
	(see Section IV)

Pick Цup and Turn-in:  Labeled box in cabimet
	Blank СReport of Unsafe ConditionТЦ Pickup and Turn-in locations 
	(see Section III)

320 Wheeler Hall
	Location of other safety-related items 
	(see Section IV)

Mary Melinn, 320 Wheeler Hall 
	(Alternate) Maria Torralba 322 Wheeler Hall
	Person who assists injured employees with appropriate paperwork 
	(see Section VI)

320 Wheeler Hall
	Documents related to IIPP
	safe, convenient record keeping location 
	(see Section IX)

320 Wheeler Hall
	Location of Training Records for IIPP 
	(see Section IX)

(Training Documentation Form can be found in Appendix A of this document.)

The Safety Committee meets:  Quaterly
(at least quarterly; see Section II)

The Safety Committee members are:

ChairТs Name:  	Mary Melinn
Section/Sub-unit:  Administrative

Member Name:  	Katrin Haegele
Section/Sub-unit:  Front Office

Member Name:  	Maria Torralba
Section/Sub-unit:  Manager

Member Name:  	Doreen Barton
Section/Sub-unit:  Graduate Office

Buildings occupied by this department:

1. Building name or address: Wheeler Hall	 - Campus

University of California, Berkeley
Injury and Illness Prevention Program

TABLE OF CONTENTS

I.  INTRODUCTION AND PURPOSE

II.  RESPONSIBILITIES

III.  IDENTIFYING WORKPLACE HAZARDS

IV.  COMMUNICATING WORKPLACE HAZARDS

V.  CORRECTING WORKPLACE HAZARDS

VI.  INVESTIGATING INJURIES AND ILLNESSES

VII.  EMPLOYEE HEALTH AND SAFETY TRAINING

VIII.  ENSURING COMPLIANCE

IX.  RECORD KEEPING

X.  CAMPUS SAFETY RESOURCES

APPENDICES

University of California, Berkeley
Injury and Illness Prevention Program

I.  INTRODUCTION AND PURPOSE

It is the policy of the University of California, Berkeley to maintain a safe and healthy work environment for each employee (including student and contract employees), and to comply with all applicable occupational health and safety regulations. This Injury and Illness Prevention Program (IIPP) is intended to establish a framework for identifying and correcting workplace hazards within the department, while addressing legal requirements for a formal, written IIPP.

II.  RESPONSIBILITIES

Department Head

The Department Head has primary authority and responsibility to ensure departmental implementation of the IIPP and to ensure the health and safety of the department's faculty, staff and students. This is accomplished by communicating the Berkeley campus's emphasis on health and safety, analyzing work procedures for hazard identification and correction, ensuring regular workplace inspections, providing health and safety training, and encouraging prompt employee reporting of health and safety concerns without fear of reprisal.

Department Safety Committee

The Safety Committee has the ongoing responsibility to maintain and update this IIPP, to assess departmental compliance with applicable regulations and campus policies, to evaluate reports of unsafe conditions, and to coordinate any necessary corrective actions. The Safety Committee meets at least quarterly and includes representatives from various sections or subunits of the department. Each employee has a designated representative on the committee. The Safety Committee membership may rotate periodically.

Unsafe conditions that cannot be immediately corrected by an employee or his/her supervisor should be reported to the Department Safety Coordinator or any Safety Committee member by filling out a "Report of Unsafe Condition or Hazard" form (IIPP Form 1).

Timely correction of workplace hazards will be tracked by the Safety Committee which will receive and review reports of unsafe conditions, workplace inspection reports, and injury reports. Specifically, the Safety Committee will:

Х Review the results of periodic, scheduled workplace inspections to identify any needed safety procedures or programs and to track specific corrective actions.

Х Review supervisorsТ investigations of accidents and injuries to ensure that all causes have been identified and corrected.

Х Where appropriate, submit suggestions to department management for the prevention of future incidents.

Х Review alleged hazardous conditions brought to the attention of any committee member, determine necessary corrective actions, and assign responsible parties and correction deadlines.

Х When determined necessary by the Committee, the Committee may conduct its own investigation of accidents and/or alleged hazards to assist in establishing corrective actions.

Х Submit recommendations to assist department management in the evaluation of employee safety suggestions.

The Safety Committee must prepare and make available to all department personnel written minutes of issues discussed at the meetings. The Committee meeting minutes must be documented on IIPP Form 2, "Safety Committee Meeting Documentation," or a similar form. These minutes must be posted or made available in a convenient location and must be maintained on file for at least one year.

The Safety Committee can seek assistance in the remediation of a hazard from other departments, including the Office of Environment, Health & Safety (EH&S) for campus health, safety, radiation, and laser issues, University Health Services (UHS) for ergonomic and workersТ compensation issues, or the University of California Police Department (UCPD) for personal security concerns.(see Section X).

Department Safety Coordinator

The Safety Coordinator is responsible for:

Х Ensuring that the Safety Committee is aware of all accidents which have occurred, and all hazards which have been observed since the last meeting.

Х Working with the Building Coordinator to address facility-related safety concerns.

Х Assisting in the coordination of required health and safety training.

Х Serving as liaison with EH&S and other campus safety resources on issues the department cannot resolve.

Х Maintaining copies of Safety Committee minutes and other safety-related records.

The Safety Coordinator may seek assistance from other members of the department as necessary to meet these responsibilities.

Supervisors

Supervisors play a key role in the implementation of the departmentТs IIPP. Supervisors may be Management Services Officers, Senior Research Associates, Department Chairs, Principal Investigators, or others. They are responsible for:

Х Communicating to their staff and students the Berkeley campus's emphasis on health and safety.

Х Ensuring periodic, documented inspection of workspaces under their authority.

Х Promptly correcting identified hazards.

Х Modeling and enforcing safe and healthful work practices.

Х Providing appropriate safety training and personal protective equipment.

Х Implementing measures to eliminate or control workplace hazards.

Х Stopping any employeeТs work that poses an imminent hazard to either the employee or any other individual.

Х Encouraging employees to report health and safety issues to the Safety Committee without fear of reprisal.

All Employees

It is the responsibility of all faculty and staff to comply with all applicable health and safety regulations, UC policies, and established work practices. This includes, but is not limited to:

Х Observing health and safety-related signs, posters, warning signals and directions.

Х Reviewing the building emergency plan and assembly area.

Х Learning about the potential hazards of assigned tasks and work areas.

Х Taking part in appropriate health and safety training.

Х Following all safe operating procedures and precautions.

Х Using proper personal protective equipment.

Х Warning coworkers about defective equipment and other hazards.

Х Reporting unsafe conditions immediately to a supervisor, and stopping work if an imminent hazard is presented.

Х Participating in workplace safety inspections.

III.  IDENTIFYING WORKPLACE HAZARDS

Regular, annual workplace safety inspections of all departmental administrative, shop and laboratories must be conducted. By law, the first of these inspections must take place when the department first adopts the IIPP. The inspections should be noted on IIPP Form 3 or other documentation, and the department should maintain copies of this documentation. These regular inspections will be supplemented with additional inspections whenever new substances, processes, procedures, or equipment introduced into the workplace represent a new occupational safety and health hazard or whenever supervisors are made aware of a new or previously unrecognized hazard.

Generally, supervisors are responsible for identification and correction of hazards that their staff and/or students face and should ensure that work areas they exercise control over are inspected at least annually. Supervisors should check for safe work practices with each visit to the workplace and should provide immediate verbal feedback where hazards are observed.

The "Report of Unsafe Condition" Form 1 should be filled out when a referral is made to the Safety Committee as a result of a condition discovered during an inspection for which the responsible supervisor could not determine an immediate remedy. The "Report of Unsafe Condition" form can also be obtained by any employee, filled out and turned in anonymously.

IV.  COMMUNICATING WORKPLACE HAZARDS

Supervisors are responsible for communicating with all workers about safety and health issues in a form readily understandable by all workers. All department personnel are encouraged to communicate safety concerns to their supervisor without fear of reprisal. The Safety Committee is another resource for communication regarding health and safety issues for department employees. Each employee has a representative on the committee that will inform him or her of hazard corrections and committee activities. Additionally, Safety Committee minutes and other safety-related items are posted or made available at a convenient location. Employees will also be informed about safety matters by e-mail, voice mail, distribution of written memoranda, or by articles in the internal Departmental newsletter (if applicable). Occasionally, the Safety Committee may also sponsor seminars or speakers or coordinate other means to communicate with employees regarding health and safety matters.

Supervisors are responsible for ensuring that employees are supplied access to hazard information pertinent to their work assignments. Information concerning the health and safety hazards of tasks performed by department staff is available from a number of sources. These sources include, but are not limited to, Material Safety Data Sheets (MSDSs, see below), equipment operating manuals, the Department Safety Coordinator, EH&S, campus libraries, container labels and work area postings.

Material Safety Data Sheets

Material Safety Data Sheets (MSDSs) provide information on the potential hazards of products or chemicals. Hard copies of MSDSs for the chemicals used in the department are available to all employees in a convenient location. If an MSDS is found to be missing, a new one can be obtained by faxing a written request to the manufacturer. A copy of this request should be kept until the MSDS arrives.

MSDSs are also available over the Internet from a variety of sources. They can be obtained by accessing the EH&S web page (http://www.ehs.berkeley.edu) and clicking on УMSDS.Ф For further information, contact EH&S for a fact sheet explaining how to use MSDSs. Videos and training on how to read and understand the information presented on an MSDS are also available from EH&S.

Equipment Operating Manuals

All equipment is to be operated in accordance with the manufacturerТs instructions, as specified in the equipmentТs operating manual. Copies of operating manuals should be kept with each piece of equipment in the department. Persons who are unfamiliar with the operation of a piece of equipment and its potential hazards must at least read the operating manual before using the equipment. Training should also be sought from an experienced operator or supervisor.

V.  CORRECTING WORKPLACE HAZARDS

Hazards discovered either as a result of a scheduled periodic inspection or during normal operations must be corrected by the supervisor in control of the work area, or by cooperation between the department in control of the work area and the supervisor of the employees working in that area. Supervisors of affected employees are expected to correct unsafe conditions as quickly as possible after discovery of a hazard, based on the severity of the hazard.

Specific procedures that can be used to correct hazards include, but are not limited to, the following:

Х Tagging unsafe equipment УDo Not Use Until Repaired,Ф and providing a list of alternatives for employees to use until the item is repaired.

Х Stopping unsafe work practices and providing retraining on proper procedures before work resumes.

Х Reinforcing and explaining the need for proper personal protective equipment and ensuring its availability.

Х Barricading areas that have chemical spills or other hazards and reporting the hazardous conditions to a supervisor or Building Coordinator.

Supervisors should use the "Hazard Correction Report" (IIPP Form 4) to document corrective actions, including projected and actual completion dates. If necessary, supervisors can seek assistance in developing appropriate corrective actions by submitting a "Report of Unsafe Condition" to the Safety Committee. If the Safety Committee requires assistance from other campus resources such as EH&S, PP-CS, or UCPD, these resources should be contacted immediately.

If an imminent hazard exists, work in the area should cease, and the appropriate supervisor must be contacted immediately. If the hazard cannot be immediately corrected without endangering employees or property, all personnel need to be removed from the area except those qualified and necessary to correct the condition. These qualified individuals will be equipped with necessary safeguards before addressing the situation.

VI.  INVESTIGATING INJURIES AND ILLNESSES

Injury Reporting

Employees who are injured at work must report the injury immediately to their supervisor. Students who are not employees who are injured or involved in an accident should report the incident to their instructor. In either case, if immediate medical treatment beyond first aid is needed, call 911. The injured party will be taken to the appropriate hospital or medical center. If non-emergency medical treatment for work-related injuries or illnesses is needed, call the Tang CenterТs Occupational Health Clinic (2-6891) or Urgent Care Clinic (2-3188).

The supervisor of the injured employee must work with a designated department personnel to ensure that the "Employer's Report of Occupational Injury or Illness" and a "Workers' Compensation Claim Form" are completed properly and submitted to the Workers' Compensation Office (Tang Center, Suite 2100).

If the injured employee saw a physician, the supervisor should obtain a medical release form before allowing the employee to return to work. The health care provider may stipulate work tasks that must be avoided or work conditions that must be altered before the employee resumes his or her full duties.

Injury Investigation

The employeeТs supervisor or studentТs instructor is responsible for performing an investigation to determine and correct the cause(s) of the incident. Specific procedures that can be used to investigate workplace accidents and hazardous substance exposures include:

Х Interviewing injured personnel and witnesses.

Х Examining the injured employeeТs workstation for causative factors.

Х Reviewing established procedures to ensure they are adequate and were followed.

Х Reviewing training records of affected employees.

Х Determining all contributing causes to the accident.

Х Taking corrective actions to prevent the accident/exposure from reoccurring.

Х Recording all findings and actions taken.

The supervisorТs findings and corrective actions should be documented and presented to the Safety Committee using the "Occupational Accident, Injury or Illness Investigation Report" (IIPP Form 5). If the supervisor is unable to determine the cause(s) and appropriate corrective actions, other resources should be sought. Available resources include the departmentТs Safety Committee, EH&S, and other campus safety organizations (see Section X).

The Safety Committee will review each accident or injury report to ensure that the investigation was thorough and that all corrective actions are completed. Investigations and/or corrective actions that are found to be incomplete will be routed back to the supervisor for further follow-up, with specific recommendations noted by the committee. The Department Safety Coordinator will bring corrective actions that are not implemented in a reasonable period of time to the attention of the Department head.

VII.  EMPLOYEE HEALTH AND SAFETY TRAINING

Employee safety training is provided at no cost to the employee and is conducted during the employeeТs normal working hours on University time. Safety training may be presented by a knowledgeable supervisor, other department personnel, or by representatives from other relevant campus departments. Regardless of the instructor, all safety training should be documented using the УSafety Training Attendance RecordФ (IIPP Form 6) or an equivalent record that includes all the information required on IIPP Form 6.

Initial IIPP Training

When the IIPP is first implemented, all department personnel will be trained on the structure of the IIPP (Appendix A), including individual responsibilities under the program, and the availability of the written program. Training will also be provided on how to report unsafe conditions, how to access the Safety Committee, and where to obtain information on workplace safety and health issues.

Personnel hired after the initial training session will be oriented on this material as soon as possible by the Safety Coordinator or appropriate supervisor. These individual training sessions should be documented using IIPP Form 7, УNew Employee Safety Training Record,Ф or the equivalent.

Training on Specific Hazards

Supervisors are required to be trained on the hazards to which the employees under their immediate control may be exposed. This training aids a supervisor in understanding and enforcing proper protective measures.

All supervisors must ensure that the personnel they supervise receive appropriate training on the specific hazards of work they perform, and the proper precautions for protection against those hazards. Training is particularly important for new employees and whenever a new hazard is introduced into the workplace. Such hazards may include new equipment, hazardous materials, or procedures. Health and Safety training is also required when employees are given new job assignments on which they have not previously been trained and whenever a supervisor is made aware of a new or previously unrecognized hazard.

Specific topics which may be appropriate to department personnel include, but are not limited to, the following:

Х Fire prevention techniques and fire extinguisher use.

Х Obtaining emergency medical assistance and first aid.

Х Disaster preparedness and response, including building evacuation procedures.

Х Health and safety for computer users.

Х Back care, body mechanics, and proper lifting techniques.

Х Hazard communication, including training on MSDSs, chemical hazards and container labeling.

Х Proper housekeeping.

Х Chemical spill reporting procedures.

Safety Videos

A list of workplace safety videos that are available for borrowing can be obtained by contacting EH&S. Videos are available on a wide range of topics, including hazard communication, chemical safety, and various physical hazards. You can read descriptions of the videos and order them on-line via the EH&S web site at http://ehs.berkeley.edu by clicking on УVideosФ under the УPublicationsФ heading. Videos should be used to supplement, not replace, face-to-face safety instruction, so that trainees have an opportunity to ask questions of a knowledgeable instructor.

VIII.  ENSURING COMPLIANCE

All department personnel have the responsibility for complying with safe and healthful work practices, including applicable regulations, campus policy, and departmental safety procedures. Overall performance in maintenance of a safe and healthy work environment should be recognized by the supervisor and noted in performance evaluations. Employees will not be discriminated against for work-related injuries, and injuries will not be included in performance evaluations, unless the injuries were a result of an unsafe act on the part of the employee.

Standard progressive disciplinary measures in accordance with the applicable personnel policy or labor contract will result when employees fail to comply with applicable regulations, campus policy, and/or departmental safety procedures. Faculty members will be disciplined for unsafe practices in accordance with the Faculty Code of Conduct. Students not employed by the University will be disciplined for unsafe practices in accordance with the Student Code of Conduct. All personnel will be given instruction and an opportunity to correct unsafe behavior. Repeated failure to comply or willful and intentional noncompliance may result in disciplinary measures up to and including termination.

IX.  RECORD KEEPING

Documents related to the IIPP are maintained in a safe and convenient location for record keeping. Documents that should be kept on file include:

Х Records of scheduled and periodic workplace inspections, including the persons conducting the inspection, any identified unsafe conditions or work practices, and corrective actions (IIPP Form 3 or equivalent).

Х Employee safety training records, including the names of all attendees and instructors, the training date, and material covered (IIPP Forms 6 and 7 or equivalent).

Х Reports of Unsafe Conditions or Hazards (IIPP Form 1).

Х Safety Committee Meeting Documentation (IIPP Form 2).

Х Hazard Correction Reports (IIPP Form 4).

Х Accident, Injury or Illness Investigation Reports (IIPP Form 5).

X.  CAMPUS SAFETY RESOURCES

A number of University programs and service organizations have been established to address injury and illness prevention and to maintain and promote a safe and healthful work environment for the campus community. A list is provided below, please use the Campus Telephone Directory for up-to-date telephone numbers.

ChancellorТs Office - For information on campus policies.
642-2331

Office of Emergency Preparedness - For information on disaster preparedness.
642-9036
http://public-safety.berkeley.edu/oepweb/

Office of Environment, Health & Safety - For information on various safety topics, including hazard evaluations and employee training.
642-3073			
http://www.ehs.berkeley.edu

Office of Risk Management - For safety issues that may generate lawsuits against the University.
642-5141

Office of the Academic Ombudsperson - Assistance for academic appointees in dealing with supervisory issues.
642-4226

Office of the Ombudsperson for Staff - Assistance for staff employees in dealing with supervisory issues.
642-7823			
http://stfombuds.berkeley.edu/

Office of Human Resources - For information on personnel policies and labor contracts.
642-9046			
http://hrweb.berkeley.edu/hrhome.htm

Physical Plant - Campus Services - For installation and repair of facility safety equipment.
642-1032

Police Department (UCPD) - For information on personal security at the workplace.
642-6760			
http://public-safety.berkeley.edu/police

School of Optometry: Vision Care Services - For assistance with safety eyewear.
643-2020

Student Life Advising Services - Assistance for student employees.
642-7224

University Health Services - For assistance on various topics, including psychological counseling, medical evaluations and treatment, ergonomic issues, worksite wellness, and WorkersТ Compensation programs.
642-2000			
http://www.uhs.berkeley.edu

Appendix A: Training Documentation

Law requires training on this Injury and Illness Prevention Program (IIPP) for all current and new employees, including faculty, staff and student employees.  This training can be provided by allowing each employee to read the IIPP on their own, with the Department Safety Coordinator and EH&S available to answer any questions.  Completion of this training must be documented by having each employee sign the training record below.  This record must be maintained, along with the written IIPP in the department for a minimum of one year, and must be made available to Cal/OSHA inspectors.

BEP FORM

University of California, Berkeley

WHEELER HALL
Building Emergency Plan

Date Revised January 2007

Prepared By:

Maria del Carmen Torralba

TABLE OF CONTENTS

I. BUILDING INFORMATION
1.	Building Name
2.	Building Coordinator Name
3.	Alternate BC Name
4.	Emergency Assembly Area Location
5.	Emergency Management Area Number
6.	Emergency Management Area Assembly Area Location
7.	Departments
8.	Building Safety Committee
9.	Emergency Staff
10.	Audible and Visible Alarms
11.	Potential Fire Hazards
12.	Fire Prevention Procedures
13.	Critical Operations Found in Building
14.	Medical and Rescue Duties for Employees
			
II. IMPORTANT PHONE NUMBERS
1.	Campus Telephone Numbers for Life-Threatening Emergencies
2. 	Telephone Numbers for Non-Life Threatening Emergencies
3. 	Where to Get Information During a Large-Scale Emergency
4. 	What to Do When You Hear Campus Warning Sirens

III. EMERGENCY PROCEDURES
1.	Emergency Notification Procedures
2.	Evacuation Procedures
3.	Fire Procedures
4.	Earthquake Procedures
5.	Demonstration/ Civil Disturbance Procedures
6.	Criminal or Violent Behavior
7.	Explosion or Bomb Threat Procedures
8.	Hazardous Materials Release Procedures
9.	Utility Failure
10.	Elevator Failure
11.	Flooding, Plumbing or Steam Line Failure
12.	Natural Gas Release or Leak
13.	Ventilation Problem

IV. EMERGENCY PREPAREDNESS
1.	Supplies
2.	Training and Documentation
3.	Drills
4.	Securing Building Contents
				
V. APPENDICES
	Appendix A: Acronyms and Terms
	Appendix B: Evacuation Policy for People with Disabilities
	Appendix C: Emergency Preparedness Guidelines for People With Disabilities
	Appendix D: Campus Alerting and Warning System
	Appendix D:	Campus Alerting and Warning System
	Appendix E:	Building Evacuation Diagrams

BUILDING EMERGENCY PLAN

As a building occupant, you need to be familiar with this plan. Read it carefully. If you have any questions, consult your Department Safety Coordinator or Safety Committee representative. Keep the following in mind as you read through this document:

Х Evacuation routes, exit points, and where to report for roll call after evacuating the building
Х When and how to evacuate the building
Х Locations of emergency equipment, supplies, and materials, such as fire extinguishers, pull alarms, first aid kits, emergency eye wash stations, and emergency showers
Х Proper procedures for notifying emergency responders about an emergency
Х Your emergency responsibilities, if you are assigned any, such as being a roll taker or floor monitor
Х Potential fire hazards in your building 
Х Potential exposure to hazardous materials or processes in and around your work area, and means of protecting yourself in the event of an emergency

I.	Building Information

1. Building Name: Wheeler Hall

2. Building Coordinator (BC) Name: MARIA DEL CARMEN TORRALBA
Campus Address: 322 WHEELER HALL	
Phone No.: 642-2061
Fax No.: 642-8738		
Email: MARIAT@BERKELEY.EDU

3. Alternate BC Name: Sylvia Swift
Campus Address: 112 Wheeler Hall MC2500
Phone No.: 642-5976	
Fax No.: 642-6963		
Email: kinoved@berkeley.edu

4. Emergency Assembly Area (EAA) Location:  Wheeler HallТs Emergency Assembly Area is the south side of Wheeler Hall and West of South Hall.

5. Emergency Management Area (EMA) Number:  # 4

6. EMA Assembly Area Location: the Emergency Assembly Area is Dwinelle Plaza, south-west of Wheeler Hall.

7. Departments:

a. Department: American Cultures
DSC Name: Candace Khanna
Address: 120 Wheeler Hall MC 1050
Phone No.: 2-5006
Email: ckhanna@berkeley.edu

b. Department: Berkeley Scientific Journal
DSC Name: Leah Carroll
Address: 345 Campbell Hall MC 2922
Phone No.: 3-5374
Email: carroll2@berkeley.edu

c. Department: Cal Performances
DSC Name: Tom Hansen
Address: 101 Zellerbach Hall MC 4800
Phone No.: 2-0675
Email: tomh@calperfs.berkeley.edu

d. Department: College Writing Program
DSC Name: Sylvia Swift
Address: 112 Wheeler Hall MC 2500
Phone No.: 2-5976
Email: kinoved@berkeley.edu

e. Department: English
DSC Name: Mary Melinn
Address: 322 Wheeler Hall MC 1030
Phone No.: 2-2770
Email: mmelinn@berkeley.edu

f. Department:  Humanities Computing Facility
DSC Name: Sian Shumway
Address: 2195 Hearst MC 4872
Phone No.: +1 510 908-0415
Email: sian@berkeley.edu

f. Department:  U.C. in D.C. Program
DSC Name: Kathy Slusser
Address: (M24 Wheeler Hall)  Mailing address: 301 Campbell Hall MC 2922
Phone No.: 2-9102
Email: slusser@berkeley.edu

8. Building Safety Committee:

a. Member: Maria del Carmen Torralba
Phone No.: 2-2061
Department or Unit: English

b. Member: Mary Melinn
Phone No.: 2-2770
Department or Unit: English

c. Member: Candace Khanna
Phone No.: 2-5006
Department or Unit: American Cultures

d. Member:  Tom Hansen
Phone No.: 2-0675
Department or Unit: Cal Performances

e. Member: Sylvia Swift
Phone No.: 2-5976
Department or Unit: College Writing Program

e. Member: Kathy Slusser
Phone No.: 2-9102
Department or Unit: UC in DC Program

e. Member: Leah Carroll
Phone No.: 3-5374
Department or Unit: Berkeley Scientific Journal

e. Member: Sian Shumway
Phone No.: 3-1528
Department or Unit: Humanities Computing Facility

9. Emergency Staff:

A roll taker is a building occupant assigned to take roll call at the EAA after a building evacuation.  A floor monitor is a building occupant assigned to assist with a building evacuation during an emergency by alerting other occupants on their way out of the building.

a. Roll Takers
1. Department or Unit: American Cultures
Roll Taker 1: Candace Khanna		Roll Taker 2: N/A

2. Department or Unit: College Writing Program
Roll Taker 1: Sylvia Swift  	Roll Taker 2: N/A

3. Department or Unit: English
Roll Taker 1: Mary Melinn  	Roll Taker 2: N/A

10. Audible and Visible Alarm(s):

a. Fire Alarm Sound: THE fire alarm has a high pitch horn sound.

b. Elevator Alarm Sound: The elevator alarm has a ring tone.

11. Potential Fire Hazards:

The following are the potential fire hazards identified in this building:

Х Combustible materials (e.g. paper, cardboard, wood, etc.).
Х Paper and paper materials
Х Wood furniture
Х Flammable/combustible liquids in laboratories or storage containers.
Х Cleaning solvents in Custodial closets

Fire hazards are controlled by proper storage and housekeeping procedures.

12.	Fire Prevention Procedures:

To prevent a fire, this building maintains a good housekeeping policy by storing flammable and combustible materials in an approved manner and avoiding accumulation of flammable and combustible materials in work areas and exit hallways.

The BC works with the Campus Fire Prevention Division at EH&S to ensure that there is no excess accumulation of flammable and combustible materials in this building.

Custodial services are provided to this building by Facilities Services (sec. II-2d).

A schedule of custodial services in this building may be obtained by contacting the custodial services provider. The BC also works with Facilities Services (or building owner) to maintain fire extinguishers, fire alarm systems, and fire sprinkler systems in this building.

13. CRITICAL OPERATIONS FOUND IN BUILDING:

There are no critical operations in this building for which employees are required to remain in the building during an emergency. There are no operations that should be checked immediately after an emergency.

14. Medical and Rescue Duties for Employees:

No occupant has been assigned medical or rescue duties specific to emergency situations in this building.  Employees may have volunteered and been trained for campus search and rescue or Disaster First Aid by OEP for campus disaster situations (e.g. a large earthquake). These volunteers will report to the specific department designated for field teams in a disaster.

II. IMPORTANT PHONE NUMBERS

1. Campus telephone numbers for life-threatening emergencies:

a. From any office or campus public phone: 911

b. From your cell phone: (510) 642-3333

2. Telephone numbers for non-life threatening emergencies:
a. University Police (UCPD)	(510) 642-6760
b. EH&S	(510) 642-3073
c. Facilities Services	(510) 642-1032
d. Custodial Services	(510) 642-6515
e. Medical Facilities:

Tang Center Clinic, 2222 Bancroft Way	(510) 642-2000
8:00 AM to 5:00 PM Monday Ц Friday
Schedule may vary.

Tang Center Urgent Care, 2222 Bancroft Way	(510) 642-3188
8:00 AM to 5:00 PM Monday Ц Friday
9:00 AM to 5:00 PM Saturday
Closed Sundays and holidays

Advice Line 	(510) 643-7179
8:00 AM to 5:00 PM Monday Ц Friday

Alta Bates-Summit Medical Center	(510) 204-1303 (Emer. Room)
2450 Ashby Avenue 												
24 hours, 7 days a week

3. Where to Get Information During a Large-Scale Emergency:
	
a. Campus emergency information line: 1-800-705-9998
b. Campus emergency web site: http://emergency.berkeley.edu
c. Campus radio station: KALX 90.7 FM
d. City of Berkeley emergency radio station: 1610 AM

4. 	What to Do When You Hear Campus Warning Sirens:  Sirens are tested at noon on the first Wednesday of each month. If you hear the sirens at any other time:

SHELTER: Go inside your office, a nearby building, or your car and shelter inside to avoid exposure.

SHUT: Shut doors and windows. Building ventilation systems should be shut off if possible.

LISTEN:	Go to one of the information sources listed above for campus emergency information.
		
III. EMERGENCY PROCEDURES

1.	Emergency Notification Procedures:

When you call 911 or any other emergency number to request emergency assistance, you will be connected to the Police Dispatch. Call from a safe location, remain calm and be prepared to give the dispatcher as much information about the emergency as you can (what the emergency is, where it is, if there are injuries and how serious, etc.) The dispatcher will ask questions so do not hang up until you are told to do so. The dispatcher may also give you instructions.

2.   Evacuation Procedures:

A building occupant is required by law to evacuate the building when the fire alarm sounds. There may be instances where the building would be evacuated without a fire alarm sounding.

When evacuating your building or work area:
Х Stay calm; do not rush or panic.
Х Safely stop your work.
Х If safe, gather your personal belongings; take prescription medications with you. 
Х If safe, close your office door and window, but do not lock them.
Х Use the nearest safe stairs and proceed to the nearest exit. Do not use the elevator.
Х Pay attention to emergency staff for additional evacuation instructions.
Х Proceed to the designated EAA and report to your roll taker.
Х Wait for any instructions from emergency responders. 
Х Do not re-enter the building until the emergency responders instruct you.

Appendix E contains a complete set of evacuation diagrams for this building.  Look for the appropriate evacuation diagram(s) for your floor showing the directions for evacuation to the building exits. After you exit your building, proceed to the EAA. Note that most building egresses are located on the first floor of a building.

3.	Fire Procedures:

A building occupant is required by law to evacuate the building when the fire alarm sounds.

Х If you see a fire and the alarm is not sounding, immediately notify the fire department by pulling the hand pull at the alarm station. Call 911 from a safe location to provide details of the situation. 
Х If trained, able and safe (with a sure and safe exit), use a portable fire extinguisher to extinguish the fire.  Evacuate if one extinguisher does not put out the fire.
Х Otherwise, evacuate the building as soon as the alarm sounds and proceed to the EAA.
Х On your way out, warn others. 
Х Use stairs only; do not use elevators.
Х Move away from fire and smoke. Close doors and windows if time permits.
Х Touch closed doors. Do not open them if they are hot.
Х Enter the building only when instructed to do so by emergency responders.

4.	Earthquake Procedures:

During an earthquake:

Inside the Building:
Х Duck under the nearest sturdy object and hold onto it until the shaking stops. If you are not near a sturdy object, make yourself as small as possible and cover your head and neck.
Х If you stand in a doorway, brace yourself against the frame and watch out for a swinging door or other obstruction. 
Х Avoid windows, filing cabinets, bookcases, and other heavy objects that could fall or shatter.
Х Stay under cover until the shaking stops, then leave the building and go to the EAA or another designated location. Report to your roll taker.
Х If safe, before evacuating, stabilize any laboratory procedure that could lead to further danger. (Example: turn off Bunsen burners or electrical equipment.)

Outside the Building:
Х Move away from trees, signs, buildings, electrical poles and wires, fires, and smoke.
Х Protect your head with your arms from falling debris.
Х Proceed to the EAA or a pre-designated alternate assembly area. Report to your roll taker.
Х Stay alert for further instructions.

5.	Demonstration/ Civil Disturbance Procedures:

Most demonstrations are peaceful and if one is conducted near or in your building, carry on business as usual. Avoid provoking or obstructing demonstrators. Should a disturbance occur, call Police for assistance (sec. II).

If protestors enter your building, let them. Try to carry on business as usual. If the noise becomes too great, or the crowd too large, feel free to close and lock your office doors and/or windows - this is a departmental decision.

Do not close your building unless the Police advise you to. If it becomes necessary to evacuate, follow directions from Police.  Proceed to the EAA and wait for additional instructions.

6.	Criminal or Violent Behavior:

Assist in making your work location a safe place by being alert to suspicious situations or persons and reporting them as outlined below.

If you are the victim of, are involved in, or a witness to any violation of the law such as assault, robbery, theft, overt sexual behavior, etc. call Police (sec. II) as soon as possible. Follow notification procedures (sec. III-1). If safe, wait for Police to provide them with more information.

7.	Explosion or Bomb Threat Procedures:

A suspicious-looking box, package, object, or container in or near your work area may be a bomb or explosive material. Do not handle or touch the object. Move to a safe area and call the Police immediately. Use a telephone in a safe area. Do not operate any power switches, and do not activate the fire alarm.

If there is an explosion:
Х Take cover under sturdy furniture, or leave the building if safe and directed to do so by emergency responders.
Х Stay away from windows.
Х Do not light matches.
Х Move away from the hazard site to a safe location.
Х If instructed to evacuate, use the stairs only; do not use the elevators (Sec. III-2).

If you receive a bomb threat (via the telephone):
Х Stay calm and keep your voice calm. 
Х Pay close attention to details. Talk to the caller to obtain as much information as possible.
Х Write down the date and time of the call. 
Х Take notes.  Pay attention to details.  Ask as many questions as possible:
- When will it explode?
- Where is it right now?
- What does it look like?
- What kind of bomb is it?
- Where did you leave it?
- Did you place the bomb?
- Who is the target?
- Why did you plant it? 
- What is your address?
- What is your name?
Х Listen to the callerТs voice. See if you can identify
- Speech patterns (accent, tone)
- Emotional state (angry, agitated, calm, etc.)
- Background noise (traffic, people talking and accents, music and type, etc.)
- Age and gender
Х Write down other data:
- Date and time of call
- How threat was received (letter, note, telephone)
Х Call the Police (sec. II) and relay the information from the bomb threat telephone call or bomb threat letter.  Follow the PoliceТs instructions.
Х Check your work area for unfamiliar items. Do not touch suspicious items; report them to the Police.
Х If you are told by emergency responders to evacuate the building, see "Evacuation Procedures" above (sec. III-2):

8. Hazardous Materials Release Procedures:

If a hazardous material is released or spilled near you and you are not a user nor knowledgeable about hazardous materials, call Police immediately and move away from the release area.

If you are a hazardous material user and you cause a release of a hazardous material, you should know the emergency procedures for cleaning up a hazardous spill.  All hazardous materials users should be trained on proper use and storage of hazardous materials, including proper procedures for preventing spills and emergency procedures when a spill occurs.   If you have not been trained and donТt know what to do, leave the area and warn others.  When you are at a safe location, call Police immediately.

9. Utility Failure:

In the event of a major utility failure, notify Facilities Services or the building owner if you are off-campus in a leased space. Evacuate the building if the fire alarm sounds and/or upon notification by Police.  Do not panic; evacuate in an orderly manner, proceed to the EAA and wait for further instructions.

In laboratory buildings, fume hoods do not operate during a power outage and many laboratories should not be used until ventilation is properly restored. For more information, refer to the EH&S Fact Sheet #16, "Be Prepared for Power Failures."

10. Elevator Failure:

If you are trapped in an elevator, use the emergency telephone inside the elevator to call for assistance or press the elevator alarm inside the elevator to signal for help.

11. Flooding, Plumbing or Steam Line Failure:

If your building has a plumbing failure, a flood, or a steam line failure: 
Х Cease using electrical equipment. 
Х Evacuate the building if necessary and proceed to the EAA.
Х Call Facilities Services if necessary.

12.	  Natural Gas Release or Leak:

If you smell natural gas:
Х Cease all operations immediately.
Х Do not operate light switches.
Х Evacuate as soon as possible. 
Х Call Police and Facilities Services or your building owner/contact person for leased space.

13.	  Ventilation Problem:

If you smell odors coming from the ventilation system:
Х Immediately notify Facilities Services and EH&S if you are located on campus or the building owner/contact person if you are off-campus.
Х If necessary, cease all operations immediately.
Х If necessary, evacuate the building and proceed to the EAA. 
Х If smoke is present, pull the fire alarm, then call Police from a safe location.

IV. EMERGENCY PREPAREDNESS

1. Evacuation:

For a more efficient evacuation from your building, become familiar with the evacuation diagrams posted near stairs and elevators on your floor.  Appendix E in this BEP also contains floor diagrams showing your evacuation routes and your building exits. Become familiar with them and practice the evacuation process to enable you to safely leave your building in a real emergency. Your DSC and BC are available to answer any relevant questions or concerns you may have (see Section 1 for contact information).  EH&S (642-3073) and OEP (642-9036) are also available to help.

2. Supplies:

Be prepared for emergencies. One thing you can do is keep an emergency kit in your work area that is easy to carry when evacuating the building.

The following supplies are recommended for your personal kit:
Х Drinking water (1 gallon a day; 3 days' supply recommended) 
Х Food (keep airtight in pest-proof packaging)
Х Flashlight and extra batteries 
Х Utility knife
Х First aid kit with special personal needs such as prescription medication and glasses 
Х Sturdy, comfortable shoes and clean socks
Х Emergency blanket or a standard blanket 
Х Light sticks
Х Heavy duty work gloves
Х Cash (some in quarters)
Х Sanitation needs (such as tissue paper, small bottle of bleach, plastic bags, plastic bucket)
Х Duct tape and barrier tape
Х Large sheets of paper, markers, pens and pencils
Х Whistle
Х Campus and area maps

Replace items when expired, or necessary.

3. 	Training and Documentation:

Law requires training on the BEP.  The DSC is responsible for training the department employees on the BEP and keeping training records. It is the responsibility of the occupant to become familiar with the BEP, to know evacuation routes and assembly areas, and to attend training(s) given by the department on emergency preparedness and safety. As a supplement to the training, the BC posts information in the building for occupants and guests.

Other training recommended for building occupants includes CPR, first aid, and fire extinguisher training.  An occupant interested in any safety training should see his/her DSC or BC. Call OEP for more information on CPR and first aid training, and EH&S for fire extinguisher training,

4. 	Drills:

Building evacuation drills are optional for all campus buildings except residence halls. Consult your BC if you wish to have an evacuation or fire drill in your building.  The BC is responsible for conducting the drill and documenting it. Obtain a copy of the documentation and submit it to your DSC. The campus Fire Prevention Division at EH&S can help in planning. Call EH&S for more information.

If you wish to become familiar with your evacuation routes, particularly in a large building, consult the evacuation diagrams on your floor and follow the routes of exit until you reach the EAA. You can also use the evacuation diagrams in Appendix E of this BEP. Should you experience difficulty locating your evacuation route, consult your DSC or BC. EH&S (642-3073) and OEP (642-9036) are also available to help resolve this issue.

5. 	Securing Building Contents:

Many earthquake-related injuries do not come from collapsing buildings, but from objects inside the building which fall on people, or from windows shattering and causing lacerations. Make sure that shelves, computers, wall hangings, and equipment are physically secured. In most cases, as a part of your departmentТs General Safety Inspections required by the Injury and Illness Prevention Program, items listed below are checked.  However, you may conduct your own inspection of your work area.  If there are concerns after your self-inspection, contact your DSC or call EH&S or OEP.

The main things to look for are:
Х Shelves or cabinets that are not bolted to the wall
Х Computers or typewriters on desks
Х Objects on shelves which may fall or turn into projectiles
Х Freestanding objects that do not have a high enough base: height ratio to be "fall proof" (e.g., a filing cabinet over 4 feet tall)
Х Desks or seating areas directly under plate glass windows
Х Heavy hanging pictures, mirrors, or plants
Х Cupboards or cabinets without secure "automatic" latches
Х Objects on wheels which are not locked in one position (e.g., an audiovisual cart)
Х Heavy items which are above head height.
Х Doorways that might be blocked by falling objects

For more information about securing falling hazards, please contact your DSC, BC, or Facilities Services.
 
V. 	APPENDICES

Appendix A:  Acronyms and Terms

Acronyms and Meanings:
																
BC	Building Coordinator
BEP	Building Emergency Plan
DSC	Department Safety Coordinator
EAA Emergency Assembly Area
EMA Emergency Management Area
EH&S Environment, Health & Safety
IIPP Injury and Illness Prevention Program
OEP Office of Emergency Preparedness

Definition of Terms:

Building Coordinator: A University employee who has a defined role in campus emergency/disaster preparedness: he or she prepares the BEP and serves as the communication liaison between campus service agencies and building occupants for specific circumstances enumerated in the BC position description.

Building Emergency Plan: A document which consists of emergency information and procedures, activities for preparing for emergencies, and roles and responsibilities of building occupants.

Building Safety Committee: A group usually composed of members of each department in the building, generally chaired by the BC, charged with building emergency preparedness and overseeing building safety concerns.

Department Safety Coordinator: A University employee who assists department management in coordinating, implementing, and documenting the departmentТs safety program. This includes maintaining the departmentТs IIPP, and ensuring department employees are trained on their BEP(s).

Department Safety Committee: A group composed of department representatives (preferably from each major unit in the department). If a department occupies different buildings, representatives from each building should be on the committee.  The committee takes care of the department's health and safety issues and must meet quarterly as outlined in the campus IIPP.

EAA: A pre-designated safe location near a building where building occupants assemble and report to the roll taker(s) after evacuating the building.

EMA: EMAs are part of the overall campus disaster preparedness program activated and used by emergency responders in major disasters. The campus is divided into 18 EMAs (See the map on the inside back cover of the campus telephone book for a list and location of EMAs.) An EMA can be a section of campus, an off-campus area, or a satellite area. Each EMA has a designated location (signified by red dots and numbers on the campus map) that will be the site of an incident command post and focus of activity (e.g., dissemination of information, administration of first aid, etc.) in a major disaster.

Emer. Operations Center (EOC): 	The headquarters for designated representatives of campus essential services, where campus response is coordinated and resources are allocated during a disaster.

Emergency Responder(s): Trained personnel who provide assistance in an emergency. They are not building occupants and may be from the University, Police, local fire departments, EH&S, Facilities Services, etc. In critical situations they may take charge of the building and have full authority over activities in and around the building.

Floor Monitor: A building occupant assigned to assist with a building evacuation during an emergency by alerting other occupants on their way out of the building.

IIPP: A department's written program for identifying and addressing workplace hazards. A main component is an active department safety committee.

Roll Taker: A building occupant assigned to take roll call at the EAA after a building evacuation.
 
Appendix B: University of California, Berkeley Evacuation Policy for People with Disabilities

The following guidelines have been adopted by the Berkeley campus to assist in planning for the evacuation of people with physical disabilities.

IN ALL EMERGENCIES, AFTER AN EVACUATION HAS BEEN ORDERED:
Х Evacuate people with disabilities if possible. 
Х Do not use elevators, unless authorized to do so by police or fire personnel.  Elevators could fail during a fire or a major earthquake. 
ХIf the situation is life threatening, call 911. 
Х Check on people with special needs during an evacuation. A "buddy system", where people with disabilities arrange for volunteers (co-workers/ neighbors) to alert them and assist them in an emergency, is a good method. 
Х Attempt a rescue evacuation ONLY if you have had rescue training or the person is in immediate danger and cannot wait for professional assistance.
Х Always ask someone with a disability how you can help BEFORE attempting any rescue technique or giving assistance.  Ask how he or she can best be assisted or moved, and whether there are any special considerations or items that need to come with the person.

RESPONSES TO EMERGENCIES:

BLINDNESS OR VISUAL IMPAIRMENT 
Bomb Threat, Earthquake, Fire, Hazardous Materials Releases, and Power Outages:
Х Give verbal instructions to advise about the safest route or direction using compass directions, estimated distances, and directional terms. 
Х Do not grasp a visually impaired person's arm. Ask if he or she would like to hold onto your arm as you exit, especially if there is debris or a crowd. 
Х Give other verbal instructions or information (i.e. elevators cannot be used).

DEAFNESS OR HEARING LOSS 
Bomb Threat, Earthquake, Fire, Hazardous Materials Releases, and Power Outages:
Х Get the attention of a person with a hearing disability by touch and eye contact. Clearly state the problem.  Gestures and pointing are helpful, but be prepared to write a brief statement if the person does not seem to understand. 
Х Offer visual instructions to advise of safest route or direction by pointing toward exits or evacuation maps.

MOBILITY IMPAIRMENT 
Bomb Threat, Earthquake, Fire, and Hazardous Materials Releases:
Х It may be necessary to help clear the exit route of debris (if possible) so that the person with a disability can move out or to a safer area.
Х If people with mobility impairments cannot exit, they should move to a safer area, e.g., most enclosed stairwells, an office with the door shut which is a good distance from the hazard (and away from falling debris in the case of earthquakes) 
Х If you do not know the safer areas in your building, call the campus Fire Prevention Division at 642-3073 for a building survey.
Х	Notify police or fire personnel immediately about any people remaining in the building and their locations.
Х Police or fire personnel will decide whether people are safe where they are and will evacuate them as necessary.  The Fire Department may determine that it is safe to override the rule against using elevators.
Х If people are in immediate danger and cannot be moved to a safer area to wait for assistance, it may be necessary to evacuate them using an evacuation chair or a carry technique.
Power Outages:
Х If an outage occurs during the day and people with disabilities choose to wait in the building for electricity to be restored, they can move near a window where there is natural light and access to a working telephone.  During regular building hours, BCs should be notified so they can advise emergency personnel. 
Х If people would like to leave and an evacuation has been ordered, or if the outage occurs at night, call Police at 642-6760 from a campus telephone to request evacuation assistance from the Fire Department. 
Х Some multi-button campus telephones may not operate in a power outage, but single-line telephones and pay telephones are likely to be operating.  As soon as information is available, the campus emergency information line (642-4335) will have a recorded message stating when power is likely to be restored.

EMERGENCY EVACUATION OF PEOPLE WITH DISABILITIES:

Evacuating a disabled or injured person yourself is the last resort.  Consider your options and the risks of injuring yourself and others in an evacuation attempt.  Do not make an emergency situation worse.

Evacuation is difficult and uncomfortable for both the rescuers and the people being assisted. Some people have conditions that can be aggravated or triggered if they are moved incorrectly. Remember that environmental conditions (smoke, debris, loss of electricity) will complicate evacuation efforts.

The following guidelines are general and may not apply in every circumstance:

Х Occupants should be invited to volunteer ahead of time to assist disabled people in an emergency.  If a volunteer is not available, designate someone to assist who is willing to accept the responsibility. 
Х Volunteers should obtain evacuation training for certain types of lifting techniques through the Disabled Students' Program (D.S.P.). 
Х	Two or more trained volunteers, if available, should conduct the evacuation. 
Х DO NOT evacuate disabled people in their wheelchairs. This is standard practice to ensure the safety of disabled people and volunteers. Wheelchairs will be evacuated later if possible. 
Х Always ASK disabled people how you can help BEFORE attempting any rescue technique or giving assistance. Ask how they can best be assisted or moved, and if there are any special considerations or items that need to come with them. 
Х Before attempting an evacuation, volunteers and the people being assisted should discuss how any lifting will be done and where they are going. 
Х Proper lifting techniques (e.g. bending the knees, keeping the back straight, holding the person close before lifting, and using leg muscles to lift) should be used to avoid injury to rescuers' backs.  Ask permission of the evacuee if an evacuation chair or similar device is being considered as an aid in an evacuation. When using such devices, make sure the person is secured properly. Be careful on stairs and rest at landings if necessary. 
Х Certain lifts may need to be modified depending on the person's disabilities.

Summary:
Prepare occupants in your building ahead of time for emergency evacuations.  Know your building occupants. Train staff, faculty, and students to be aware of the needs of people with disabilities and to know how to offer assistance.  Hold evacuation drills in which occupants participate, and evaluate drills to identify areas that need improvement.  Plans must cover regular working hours, after hours, and weekends.  Everyone needs to take responsibility for preparing for emergencies.  People with disabilities should consider what they would do and whether they need to take additional steps to prepare.  "Emergency Guidelines for People with Disabilities" is available from your BC or DSC.

If you have questions about this campus policy or need additional information, contact one of the organizations below:

Х Evacuation policies:	OEP, 642-9036
Х Student disability issues:	Disabled Students' Program, 642-0518 (voice), 642-6376 (TTY /TDD)
Х Fire regulations, safe areas:	Campus Fire Prevention Division, EH&S, 642-3073

Prepared by OEP and EH&S
April 2001
 
Appendix C:  Emergency Preparedness Guidelines for People With Disabilities

Follow the guidelines on the "Emergency Info" poster or in the Evacuation Policy for People with Disabilities. In particular:
Х Make your environment earthquake and fire safe (do not place heavy objects above where you sit or sleep, bolt bookcases to the wall, make sure your exit route is clear).
Х Keep sufficient emergency supplies to last three days (include food, water, prescription medicines and any other supplies you might need).
Х Become familiar with alternate evacuation routes in buildings you use frequently.
Х Learn what may constitute a safe area in buildings you use frequently.

If the "Emergency Info" poster guidelines do not apply to you, develop other strategies for your protection. For example, if you use a wheelchair and cannot duck and cover under a table:
Х Protect your head as much as possible.
Х Move away from windows, filing cabinets, bookcases, light fixtures, and heavy objects that could shatter, fall, or tip over.
Х Engage the electronic brake or wheel locks on your wheelchair.

Consider various disaster scenarios and decide ahead of time what you would do in different emergencies. For example, people with power wheelchairs should consider the following:
Х In evacuations, it is standard practice to evacuate disabled people without their wheelchairs. Where should you be located while waiting for your wheelchair?
Х Are there certain medications or support systems that you need?
Х Do you have access to another wheelchair if yours cannot be evacuated?

Know your limitations and be aware of your needs in different emergencies.

If you need assistance, ask for it. People may not be aware of your circumstances or know how they can help.

Consider how people will give you emergency information and how you will communicate your needs if you have impaired speaking, hearing, or sight.

Consider arranging a buddy system with friends or colleagues so that someone will check with you, alert you as necessary, and see whether you need any assistance.

If you need to be evacuated, help yourself and rescuers by providing others with information about your needs and the best ways to assist you.

Developed by the Disabled Students' Program and OEP
Effective November 1993

Appendix D: Campus Alerting and Warning System

The Alerting and Warning System (AWS) is a network of sirens and communication links that warn and inform the campus community of what to do in an emergency or disaster. This includes dangers resulting from natural or technical hazards such as chemical spills, flooding, fires, storms, power outages, transportation incidents, and other public safety incidents.

The campus has four hazard warning sirens strategically located to cover the main campus and adjacent campus facilities.  The University of California Police Department activates these sirens.  Depending on the incident, sirens and/or public address announcements may be transmitted over this system.

What do you do when you hear a warning siren?

Х SHELTER: Go inside your office or residence, a nearby building, or your car and shelter inside to avoid exposure.  If driving a car, safely pull over to the side of the road, turn off the engine and stay tuned.

Х SHUT: Shut all doors and windows.  Building managers should turn off ventilation systems, if feasible.

Х LISTEN: Access one the following sites to obtain campus emergency information, such as disaster type, evacuation routes, shelter and aid locations, special instructions, etc.

Х Emergency Information Line: 1-800-705-9998.  This out-of-area number allows recorded messages to be accessed by any standard, cell or pay phone, free of toll charges.  Information about the emergency is recorded as an outgoing message, and is updated as the situation evolves.

Х Web Site: http://emergency.berkeley.edu.  This off-site alternate emergency web presence is reachable anytime, from anywhere.   Like the 800 service, local area power failures or other crisis conditions will not affect the operation of this web site.

Х Radio Station: KALX 90.7 FM.  The campus radio station, broadcasting at 500 watts, will be utilized to disseminate emergency information during critical incidents and disasters.  KALX normally broadcasts live 24 hours a day.  KCBS (740 AM), KGO (810 AM), and KNBR (680 AM) also carry Bay Area emergency information.

DO NOT CALL 911 IF YOU HEAR A WARNING SIREN.  ONLY CALL 911 IF YOU HAVE A LIFE-THREATENING EMERGENCY.

Since disasters are unpredictable, one must be prepared for an emergency whether at home, at work, at school, or in the car.  Think about places where you spend your time and how you can best prepared for an emergency at any given location and time.  It is wise to keep a battery operated AM/FM radio and extra sets of batteries at home, at work, and in your car.

You may also download the Building Emergency Plan Form and the Injury and Illness Prevention Form and then click the "I Agree" button at the bottom of this page.

IIP Plan Form (192KB PDF file)
IIP Plan Form (76KB Word file)
BEP Form ( 232K PDF File)
BEP Form (100K Word File)

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By submitting my Name and Email Address, I am acknowledging that I have read the Building Emergency Plan and Injury and Illness Prevention Agreement that is available in the documents listed above and is printed in the textbox listed above and I agree to its wording and to the plan as set forth by the University of California. Clicking on the "I Agree" button below qualifies as having signed and agreed to the BEP and IIP document.

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