Visiting Scholars

Visiting Scholar or Visiting Student Researcher
Procedures and Policies
English Department, UC Berkeley


1.     Contact a faculty member of the English Department to see if they will serve as your faculty sponsor during your stay.  Please check our website for their contact information. The faculty sponsor will not sponsor you financially, but rather with his or her guidance and advice.

2.    Send an email to the  Administrative Officer,, with the name of your faculty sponsor and the start and end dates you are anticipating while in Berkeley.  These dates can be approximate but we will need to know month, date and year. 

3.  The Administrative Officer will send your request to Campus Shared Services. CSS will then get in contact with you directly regrading all required documents in order to send you a DS-2019 for your J-1 visa (if needed).  Typically you need to provide the biographical page of your passport and proof you can meet the necessary funding requirements to stay in Berkeley as well as a few other documents CSS will send to you that you need to complete.

  • The visa processing fee is $500 which you can either pay back to the English department when you arrive in Berkeley or send beforhand via a banker's demand draft.  If you would like to pay ahead of time please contact the Administrative Officer for more information (most scholars pay when they arrive).  

4.  When you have arrived in Berkeley you will need to meet with the Campus Shared Services on-boarding team to complete arrival documentation as well as show them your  passport/visa and DS-2019. You will also need to meet with the Administrative Officer to pay the visa processing fee in 322 Wheeler Hall (if it was not paid ahead of time). We are open from 10am-12pm and 1pm-4pm M-F. Please contac the Admin Officer to set up an appointment. The fee must be paid in exact cash or via a check made out to UC Regents. 


Some other items to note:


  • Please be aware that all visitors are required to have health insurance coverage.
  • The whole process - until you have your visa in hand - can take up to 4 months.
  • Do not make a visa appointment until you have your DS 2019 in hand.


  • There is an additional $500 university fee that you'll need to pay online by credit card upon arrival at UC Berkeley. This fee allows you various privileges as a visiting scholar such as a Cal1 ID card (which also acts as a library card), a Berkeley email address, access to the RSF gym and discounts on public transportation.
  • You must attend a mandatory Scholar Information Meeting(SIM) within two weeks of arrival.
  • The university is not responsible for your housing or airport transportation.


  • You can find more information regarding the J-1 visa here and more information regarding the visiting scholar program a UC Berkeley here
  • Please feel free to contact the Admin Officer if you have any questions regarding this process.