Hiring FAQ's for Faculty

Q: How do I hire a student?
A: Complete the online English Department Student Hiring Form. You should complete the entire form as early as possible as this form is only the first step in the hiring process.  Students may not start working until after they have been fully onboarded by Berkeley Regional Services.
Q: How do I hire a non-student?

A: Contact Joemari or Linda. They will need to know the job description. Non-student titles we've used in the past are Administrative Assistant, Editor, and Translator.  The hire may not start working until after they have been fully onboarded by Berkeley Regional Services.

Q: Can I hire a freelancer/independent contractor and be reimbursed?

A:  The short answer is no. They should be hired through the department.  If you need to hire someone for a very specialized job, please talk to Joemari or Linda BEFORE you make any arrangements.

Q: How do I extend/cut short an appointment?

A: Please be proactive. Problems arise when the appointment has ended and the student keeps working. Email Joemari before the appointment ends. Your request will need to be in writing.  Include the new end date and any other changes you'd like to make including percentage of time or funding source.

Q: How do I approve a timesheet?

A: The best way is to sign the actual timesheet. If you are unable to approve a timesheet remotely, please contact Joemari before the timesheet is due.  Make sure the number of hours you are approving and the month is in the email, whether it is written by the student or by you.

Manual timesheet instructions, as well as the timesheets themselves, can be found here.

Q: When are timesheets due?

A: Timesheet deadlines vary by the employee's payroll cycle.  Current deadlines can be found here.

If you miss the deadline, please submit your timesheets as soon as possible. If using CalTime or the Timekeeping app to report your hours, then complete the corresponding manual timesheet for your late submission. You will not receive your paycheck on time, and will have to wait until the next pay date.

Timesheets can either be emailed to csstimesheets@berkeley.edu or share_payroll@berkeley.edu. FYI, the latter may be more preferable since they would go directly to our SHARE Team's email instead of the general BRS address.

Q: When are paychecks issued?
  • The bi-weekly pay period is a 2-week cycle that runs from Sunday to the Saturday of the second week. Paychecks are issued every other Wednesday.
  • Monthly paychecks are issued on the 1st, unless that date falls on a Saturday, Sunday, or holiday. In those cases, paychecks will then be issued on the preceding business day, except for January 1st (New Year's Day) where paychecks are issued on the next business day.