Honoraria FAQs

All honoraria over $1000 from L&S departments must be routed to the L&S Deans' Office for review and approval.

1.    Can UC Berkeley employees receive honoraria?

a.   Academic appointees may only receive honoraria for concerts or other creative work or for University-sponsored conference and panels. Honoraria is allowable for these activities when they occur on any campus or location of the University, including the campus or location at which the appointee normally serves. For more information regarding the types of honoraria UC academic appointees can receive, please refer to Academic Personnel Manual Section 666-8.
b.   Non-academic staff members are not eligible to receive either honoraria or any other payments that are not related to the service they are providing as employees.

2.    Can personnel from other UC Campuses receive honoraria?

a.   YES! Academic appointees from other UC Campuses may receive honoraria. The Intercampus One-Time Payment Form must be used.
b.   We will obtain the required information from the recipient's home department at their UC Campus.
c.   The payment will take about 1-2 months to process and will be paid to the recipient via UCPath.
d.   Non-academic staff members are not eligible to receive either honoraria or any other payments that are not related to the service they are providing as employees.

3.    Can foreign individuals receive honoraria?
a.   YES!
b.   First, they need to be added as a vendor, if they have not previously been set up as one. We will need their email address to set up the invitation to register as a new vendor.
c.   They will also need to have a GLACIER record. GLACIER is a secure online tax compliance system that the campus uses to manage tax-related information for foreign individuals receiving taxable income from the University. We will submit the GLACIER setup request. The individual will receive an email from the GLACIER Team at Central Payroll with instructions.
d.   If they do not have an U.S. Taxpayer Identifiation Number, we suggest they get one if possible. The honoraria will be taxed greatly without it. However, an honorarium can still be paid to a foreign individual who does not have either an SSN or ITIN. If the individual would like to apply for an ITIN, this will be included as part of completing the GLACIER process.
e.   Please see the following link for more information regarding GLACIER or obtaining an ITIN: https://controller.berkeley.edu/payroll/glacier-tax-compliance-system/faq-individual-taxpayer-id-number-itin-honorarium-recipients-b. Or contact the GLACIER Team at glacieradmin@berkeley.edu.