Timekeeping

  • Student Assistants will generally report hours in CalTime on a bi-weekly pay cycle.
    • The exception would be if they also hold a GSI appointment, which in that case their Student Assistant appointment will be on the monthly pay cycle. Instead of CalTime, they will have to complete and submit the Monthly Manual Timesheet to report their hours worked.
  • GSR's in general are not required to submit timesheets and will be automatically paid salary every month based on the appointment percentage prescribed by their Supervisor in the hire request.
    • The exception would be if they also hold a Reader, Tutor, or Student Assistant appointment. In that case, their GSR appointment will be on the bi-weekly pay cycle, and students will have to complete and submit the Bi-Weekly Manual Timesheet to report their GSR hours worked. But they would still use CalTime to report hours worked for their Reader, Tutor, or Student Assistant appointment.
  • Readers and Tutors will normally report hours in CalTime on a bi-weekly pay cycle.
  • Non-student hires will report hours in CalTime on a bi-weekly pay cycle.

Manual timesheet instructions, as well as the timesheets themselves, can be found here.