BERKELEY ENGLISH SUMMER 2021

Visiting Scholars & Visiting Student Researchers

Visiting Scholar or Visiting Student Researcher
Procedures and Policies
English Department, UC Berkeley

 

 

We welcome your interest in affiliation as a Visiting Scholar/Visiting Student Researcher with our department. As you consider this opportunity, please read the procedures below and also consult the Visiting Scholars and Postdoc Affairs site.

1. All Visiting Scholars and Visiting Student Researchers must have a faculty sponsor. Please send your CV and an introductory letter which includes your expected arrival and departure dates (these can be approximate) and a brief research proposal to the faculty member you would like to sponsor you.Please note that the English Department cannot provide any funding (airfare, housing, etc.) or office space, but the faculty sponsor will offer guidance and advice.

2. If you are not a citizen or permanent resident of the U.S., your sponsor will need to know your country of citizenship; see in addition item 6, below.

3. There are fees associated with a VS/VSR appointment, and additional fees if a visa is required. All visitors are assessed a University Services Fee. This fee covers various privileges and services, e.g. a Cal1 ID card (which also serves as a library card), a Berkeley email address, access to the Recreational Sports Facility, and discounts on public transportation. Unfortunately, this fee is not prorated based on length of stay. Please also note the fee increases if you extend your stay for another year.

4. Please be aware that Bay Area rents are very high. To assist with your housing search, you may wish to register with Cal Rentals, a rental listing service provided by the University.

5. All visitors are required to have health insurance. If you do not have a health plan that covers you while outside your home state or country, you must purchase health insurance here. Click here for more information, including premiums.

6. Foreign visitors must obtain a J-1 visa in order to take up a Visiting Scholar or Visiting Researcher appointment at Berkeley. When you have obtained faculty sponsorship and funding, the department will facilitate your visa request via Berkeley Regional Services (BRS), a campus administrative unit. BRS will contact you directly about all required documents: the biographical page of your passport, proof of funding requirements for your stay in Berkeley, and proof of English language proficiency (e.g. a TOEFL score or a letter from your home institution or Berkeley mentor). After they have obtained the three documents, BRS will request a DS-2019 from our Berkeley International Office; this is the document you will need to obtain your J-1 visa. This process can take up to 10 business days from the time the International Office receives the documents from BRS. Once you receive the DS-2019, make an appointment with the U.S. Embassy in your country to obtain the J-1 visa. The visa-processing fee is $600, which the Department will advance on your behalf. You may either reimburse the English Department when you arrive in Berkeley or send payment beforehand via a banker's demand draft. If you would like to pay ahead of time, please contact the Administrative Officer for more information.

When you arrive in Berkeley, the Berkeley Regional Services on-boarding team will arrange a meeting to complete arrival documentation. You will also need to meet with John McChesney-Young in 322 Wheeler Hall to pay the visa processing fee (if applicable, and if it was not paid ahead of time). Please contact him to set up an appointment. The fee must be paid in exact cash or via a check or money order made out to UC Regents.

Some other items to note:

  • The visa process can take up to 4 months.
  • Do not make a visa appointment until you have your DS-2019 in hand.
  • You can find more information regarding the J-1 visa here.
  • Additional information for all visitors: You must attend a mandatory Scholar Information Meeting (SIM) within two weeks of arrival.
  • With instructor approval, visiting scholars can audit courses. No course credits will be awarded. Scholars should not audit more than one course per semester. Please remember your primary purpose here is for your own independent research.

Please feel free to contact John McChesney-Young if you have any questions regarding this process.