What English Department rooms can I reserve for Conferences / Events?
- 300, 315 (Maude Fife), 331, 400, and 330 (the Department Lounge, which can be reserved for events starting at 4 p.m. or later).
- To request these rooms, please use the Room Reservation Request Form.
How do I reserve non-English Department rooms?
- Please see the Classroom Reservations page from the UC Berkeley Office of the Registrar.
My event is during the weekend. Will Wheeler Hall be unlocked? How do I request the building be unlocked/locked?
- Wheeler Hall is not open on the weekends.
- If you need the card reader doors to be unlocked and accessible for guests, send your request to Grace De Guzman and provide the event name, event date, unlock and lock times.
Will trash be collected over the weekend?
- Trash will not be collected over the weekend unless you schedule a pickup. Send an email to Grace De Guzman to arrange this. There is a fee, which will be charged to your group/fund.
I will have alcohol at my event. What do I need to do?
- You MUST have a faculty or staff member PRESENT who will ensure that no one under 21 years old is served alcohol beverages.
- Please complete the alcohol permit at LEAST 14 days before the event. The alcohol permit request form can be found on the Berkeley UCPD’s Special Events Unit page.
How do I arrange for food/drinks?
- Do not pay out of pocket, unless you arrange with the department ahead of time that a reimbursement request will be submitted.
- Please work with Grace De Guzman or other staff member on your arrangements.
- Please provide Grace with the guest list after the event occurs.
Does the department recommend any particular caterers?
- Pacific Fine Foods
- Market Hall Caterers
- Ann’s Catering
- Sun Rise Deli
- Cal Caterers
- La Mediterranee Berkeley Restaurant and Catering
Does the English Department have any audio/visual equipment for use?
- Yes. We have microphones (Maude Fife only), portable projectors, laptops, and a video camera with a tripod.
- Contact Grace De Guzman to reserve equipment.
How do I ensure I have enough funding for my event?
- Write to Joemari Cedro and provide the event information, budget and indicate the funds you plan to use.
- If your event is large or this is your first time hosting an event, it is best to meet with Joemari well before your event to briefly review your budget and how you want to apply funding source(s) if applicable.
How do I arrange travel expense reimbursement for guest speakers and event attendees?
- For information about reimbursements, please see our Reimbursements page.
How do I make hotel arrangements for guest speakers and event attendees?
- Write to Grace De Guzman and provide the guest’s name, check in and check out dates, and hotel preference (if any).
Does the department recommend any particular hotels?
- Local lodging options can be found here.
- Maximum room rate allowed by campus policy is $275 per night.
- We will only authorize the room rate and applicable taxes, i.e. no additional charges or expenses.
How do I arrange honoraria for guest speakers and event participants?
- For all information about honoraria, please see our Purchasing Services page.
Does the English Department co-sponsor other campus events?
- For all co-sponsorship requests, please contact Dana Swensen.
What if I have other questions about planning my event?
- Please contact Dana Swensen for assistance with any other questions or concerns regarding event planning.